Gegevensbescherming

1. Data Protection at a Glance

General Information

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data are any data that can be used to personally identify you. Detailed information on the subject of data protection can be found in our privacy policy, which is listed below this text.

Data Collection on This Website

Who is responsible for data collection on this website?

The data processing on this website is carried out by the website operator. You can find the contact details of the operator in the "Information on the responsible party" section of this privacy policy.

How do we collect your data?

Your data is collected in part by you providing it to us. This could, for example, be data that you enter into a contact form.

Other data is collected automatically or with your consent when you visit the website through our IT systems. These are mainly technical data (e.g., internet browser, operating system, or time of page access). The collection of this data is automatic as soon as you enter this website.

What do we use your data for?

Some of the data is collected to ensure the proper functioning of the website. Other data may be used to analyze your user behavior. If contracts can be concluded or initiated through the website, the transmitted data will also be processed for contract offers, orders, or other inquiries.

What rights do you have regarding your data?

You have the right to obtain, at any time and free of charge, information about the origin, recipient, and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given consent to data processing, you can withdraw this consent at any time for the future. Furthermore, you have the right to request the restriction of the processing of your personal data under certain circumstances. In addition, you have the right to file a complaint with the competent supervisory authority.

For this purpose, as well as for any further questions regarding data protection, you can contact us at any time.

Analysis Tools and Third-Party Tools

When visiting this website, your browsing behavior may be statistically evaluated. This is done primarily using so-called analysis programs.

Detailed information on these analysis programs can be found in the following privacy policy.

2. Hosting

We host the content of our website with the following provider:

External Hosting

This website is hosted externally. The personal data collected on this website is stored on the servers of the hosting provider. This may primarily include IP addresses, contact inquiries, meta and communication data, contract data, contact details, names, website accesses, and other data generated through a website.

External hosting is done for the purpose of fulfilling our contractual obligations to potential and existing customers (Art. 6 para. 1 lit. b DSGVO) and in the interest of providing a secure, fast, and efficient online service through a professional provider (Art. 6 para. 1 lit. f DSGVO). If consent has been obtained, processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a DSGVO and § 25 para. 1 TDDDG, insofar as the consent includes the storage of cookies or access to information on the user's device (e.g., device fingerprinting) as defined in TDDDG. Consent can be withdrawn at any time.

Our host(s) will process your data only to the extent necessary to fulfill their service obligations and will follow our instructions regarding this data.

We use the following host:

Microsoft Corporation
One Microsoft Way
Redmond, WA 98052-6399 USA

Order Processing

We have concluded an order processing agreement (AVV) for the use of the above-mentioned service. This is a legally required contract ensuring that the hosting provider processes the personal data of our website visitors only according to our instructions and in compliance with the DSGVO.

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3. General Information and Mandatory Information

Data Protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the legal data protection regulations and this privacy policy.

When you use this website, various personal data is collected. Personal data is data that can be used to identify you personally. This privacy policy explains what data we collect and how we use it. It also explains how and for what purpose this is done.

We would like to point out that data transmission over the internet (e.g., when communicating via email) can have security gaps. A complete protection of data from third-party access is not possible.

Information on the Responsible Party

The responsible party for data processing on this website is:

WILKA Schließtechnik GmbH
Mettmanner Str. 58 – 64
42549 Velbert

Phone: +49 2051 2081-0
Email: info@wilka.de

The responsible party is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage Duration

Unless a more specific storage duration is mentioned within this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you make a legitimate request for deletion or withdraw your consent for data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in such cases, deletion will occur after these reasons no longer apply.

General Information on the Legal Bases for Data Processing on This Website

If you have consented to data processing, we process your personal data based on Art. 6 para. 1 lit. a DSGVO or Art. 9 para. 2 lit. a DSGVO, if special categories of data are processed according to Art. 9 para. 1 DSGVO. In the case of express consent for the transfer of personal data to third countries, data processing also occurs based on Art. 49 para. 1 lit. a DSGVO. If you have consented to the storage of cookies or access to information on your device (e.g., via device fingerprinting), data processing also takes place based on § 25 para. 1 TDDDG. Consent can be withdrawn at any time. If your data is necessary for the fulfillment of a contract or for pre-contractual measures, we process your data based on Art. 6 para. 1 lit. b DSGVO. Furthermore, we process your data if necessary to fulfill a legal obligation based on Art. 6 para. 1 lit. c DSGVO. Data processing may also occur based on our legitimate interest according to Art. 6 para. 1 lit. f DSGVO. The applicable legal basis in each case will be informed in the following sections of this privacy policy.

Data Protection Officer

We have appointed a data protection officer.

Data Protection + Information Security Meschke
Ralf Meschke
Am Haarberg 27
52080 Aachen

Phone: +49 241 8943 7791
Email: wilka@datenschutz-aachen.de

Recipients of Personal Data

As part of our business activities, we collaborate with various external entities. In some cases, the transfer of personal data to these external entities is necessary. We only share personal data with external parties if this is necessary for contract fulfillment, if we are legally obliged to do so (e.g., sharing data with tax authorities), if we have a legitimate interest in sharing the data according to Art. 6 para. 1 lit. f DSGVO, or if another legal basis allows for the data transfer. When using processors, we only share personal data of our customers based on a valid contract for order processing. In the case of joint processing, a joint processing agreement is concluded.

Withdrawal of Your Consent to Data Processing

Many data processing activities are only possible with your explicit consent. You can withdraw your consent at any time. The legality of the data processing that occurred prior to the withdrawal remains unaffected by the withdrawal.

Right to Object to Data Collection in Specific Cases and to Direct Marketing (Art. 21 GDPR)

If data processing is based on Art. 6(1)(e) or (f) GDPR, you have the right at any time to object to the processing of your personal data for reasons arising from your particular situation; this also applies to profiling based on these provisions. The specific legal basis on which the processing is based can be found in this privacy policy. If you object, we will no longer process your personal data, unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights, and freedoms, or the processing is necessary for the establishment, exercise, or defense of legal claims (objection under Art. 21(1) GDPR).

If your personal data is processed for the purpose of direct marketing, you have the right at any time to object to the processing of your personal data for the purposes of such marketing; this also applies to profiling insofar as it is related to such direct marketing. If you object, your personal data will no longer be processed for direct marketing purposes (objection under Art. 21(2) GDPR).

Right to Lodge a Complaint with the Supervisory Authority

In the event of violations of the GDPR, affected individuals have the right to lodge a complaint with a supervisory authority, in particular in the member state of their habitual residence, their place of work, or the place of the alleged infringement. The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.

Right to Data Portability

You have the right to receive the data we process based on your consent or in the fulfillment of a contract in a structured, commonly used, and machine-readable format, and to transmit it to another controller. If you request the direct transfer of the data to another controller, this will only be done to the extent technically feasible.

Right to Information, Rectification, and Deletion

You have the right at any time, in accordance with applicable legal provisions, to request information free of charge about your stored personal data, their origin and recipients, and the purpose of the data processing, and if necessary, the right to rectification or deletion of this data. You can contact us at any time for further questions regarding personal data.

Right to Restrict Processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time for this. The right to restrict processing exists in the following cases:

• If you contest the accuracy of the personal data we hold, we generally need time to verify this. During the verification process, you have the right to request the restriction of processing your personal data.
• If the processing of your personal data is unlawful, you can request the restriction of processing instead of deletion.
• If we no longer need your personal data, but you need it for the establishment, exercise, or defense of legal claims, you have the right to request the restriction of processing instead of deletion.
• If you have lodged an objection under Art. 21(1) GDPR, we need to balance your interests with ours. Until it is clear whose interests outweigh, you have the right to request the restriction of processing your personal data.

If you have restricted the processing of your personal data, these data – aside from their storage – may only be processed with your consent or for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of an important public interest of the European Union or a member state.

SSL or TLS Encryption

This website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the site operator. You can recognize an encrypted connection by the fact that the browser's address bar changes from "http://" to "https://" and by the lock symbol in your browser bar.

When the SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to Advertising Emails

The use of contact data published within the framework of the imprint obligation to send unsolicited advertising and informational materials is hereby objected to. The operators of this website expressly reserve the right to take legal action in the event of unsolicited advertising information, such as spam emails.

4. Data Collection on this Website

Cookies

Our websites use so-called "cookies." Cookies are small data packets and do not cause any damage to your device. They are either temporarily stored for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit ends. Permanent cookies remain stored on your device until you delete them yourself or they are deleted automatically by your web browser.

Cookies may come from us (first-party cookies) or third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services from third parties within websites (e.g., cookies for processing payment services).

Cookies have different functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g., shopping cart function or displaying videos). Other cookies can be used to analyze user behavior or for advertising purposes.

Cookies that are required to carry out the electronic communication process, to provide certain functions you want (e.g., shopping cart function), or to optimize the website (e.g., cookies for measuring website traffic) are stored on the basis of Article 6, paragraph 1, letter f of the GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies to provide its services in a technically error-free and optimized manner. If consent for storing cookies and similar recognition technologies was requested, the processing is based solely on that consent (Article 6, paragraph 1, letter a of the GDPR and Section 25, paragraph 1 of the TTDSG); the consent can be withdrawn at any time.

You can configure your browser to notify you about the setting of cookies and allow cookies only in individual cases, exclude the acceptance of cookies for specific cases or generally, and activate the automatic deletion of cookies when you close the browser. Disabling cookies may limit the functionality of this website.

The cookies and services used on this website can be found in this privacy policy.

Consent with CCM19

Our website uses the consent technology of CCM19 to obtain your consent for storing certain cookies on your device or for using certain technologies and to document this in compliance with data protection laws. The provider of this technology is:

Papoo Software & Media GmbH
Auguststr. 4, 53229 Bonn, Germany
Website: https://www.ccm19.de (hereinafter "CCM19").

When you visit our website, a connection is established to the CCM19 servers to obtain your consent and other declarations regarding cookie usage. CCM19 then stores a cookie in your browser to associate the consents you gave, as well as any withdrawal. The data collected in this way is stored until you request deletion, delete the consent manager provider cookie yourself, or the purpose for storing the data no longer applies. Mandatory legal retention periods remain unaffected.

The use of CCM19 is done to obtain the legally required consent for using cookies. The legal basis for this is Article 6, paragraph 1, letter c of the GDPR.

Data Processing Agreement

We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a data protection law-required contract that ensures that the personal data of our website visitors is only processed according to our instructions and in compliance with the GDPR.

Server Log Files

The provider of the pages collects and automatically stores information in so-called server log files, which your browser automatically transmits to us. These are:

• Browser type and version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Time of server request
• IP address

This data is not merged with other data sources.

The collection of this data is based on Article 6, paragraph 1, letter f of the GDPR. The website operator has a legitimate interest in the technically error-free display and optimization of their website – for this, the server log files need to be collected.

Contact Form

If you send us inquiries via contact form, the data provided in the inquiry form, including your contact details, will be stored by us for the purpose of processing the request and in case of follow-up questions. We do not share this data without your consent.

The processing of this data is based on Article 6, paragraph 1, letter b of the GDPR if your inquiry is related to the performance of a contract or is necessary for the execution of pre-contractual measures. In all other cases, processing is based on our legitimate interest in effectively handling the inquiries directed to us (Article 6, paragraph 1, letter f of the GDPR) or on your consent (Article 6, paragraph 1, letter a of the GDPR), if requested; consent can be withdrawn at any time.

The data entered in the contact form will remain with us until you request its deletion, withdraw your consent for storage, or the purpose for storing the data no longer applies (e.g., after your request has been fully processed). Mandatory legal provisions – in particular retention periods – remain unaffected.

Request via Email, Phone, or Fax

If you contact us via email, phone, or fax, your inquiry, including any personal data arising from it (name, inquiry), will be stored and processed by us for the purpose of handling your request. We do not share this data without your consent.

The processing of this data is based on Article 6, paragraph 1, letter b of the GDPR if your inquiry is related to the performance of a contract or is necessary for the execution of pre-contractual measures. In all other cases, processing is based on our legitimate interest in effectively handling the inquiries directed to us (Article 6, paragraph 1, letter f of the GDPR) or on your consent (Article 6, paragraph 1, letter a of the GDPR), if requested; consent can be withdrawn at any time.

The data you send to us via contact requests will remain with us until you request its deletion, withdraw your consent for storage, or the purpose for storing the data no longer applies (e.g., after your request has been fully processed). Mandatory legal provisions – in particular legal retention periods – remain unaffected.

Registration on this Website

You can register on this website to use additional features. The data entered for registration will be used only for the purpose of using the respective offer or service you registered for. The mandatory information requested during registration must be provided in full; otherwise, we will reject the registration.

For important changes, such as changes in the scope of the offer or necessary technical changes, we use the email address provided during registration to inform you.

The processing of the data entered during registration is for the purpose of executing the user relationship established by registration and, if applicable, to initiate further contracts (Article 6, paragraph 1, letter b of the GDPR).

The data collected during registration will be stored by us as long as you are registered on this website and will be deleted afterward. Legal retention periods remain unaffected.

5. Analysis Tools and Advertising

Matomo

This website uses the open-source web analytics service Matomo.

With the help of Matomo, we are able to collect and analyze data about how our website is used by visitors. This allows us to determine, among other things, when certain pages were visited and from which region the visitors came. Additionally, we collect various log files (e.g., IP address, referrer, browsers and operating systems used) and can measure whether our website visitors perform certain actions (e.g., clicks, purchases, etc.).

The use of this analysis tool is based on Article 6, paragraph 1, letter f of the GDPR. The website operator has a legitimate interest in analyzing user behavior in order to optimize both the web offerings and advertising. If consent has been requested, the processing is carried out exclusively based on Article 6, paragraph 1, letter a of the GDPR and Section 25, paragraph 1 of the TTDSG, to the extent that consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of the TTDSG. The consent can be withdrawn at any time.

IP Anonymization

When analyzing with Matomo, we use IP anonymization. This means that your IP address is shortened before analysis, making it no longer identifiable to you.

Hosting

We host Matomo exclusively on our own servers, so all analytical data remains with us and is not shared with others.

6. Newsletter

Newsletter Data

If you wish to receive the newsletter offered on the website, we require an email address from you as well as information that allows us to verify that you are the owner of the provided email address and that you agree to receive the newsletter. No additional data will be collected, except on a voluntary basis. For the processing of the newsletter, we use newsletter service providers, which are described below.

Brevo

This website uses Brevo for sending newsletters. The provider is Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin, Germany.

Brevo is a service that allows the organization and analysis of newsletters. The data you enter for the purpose of subscribing to the newsletter is stored on Sendinblue GmbH's servers in Germany.

Data Analysis by Brevo

With the help of Brevo, we are able to analyze our newsletter campaigns. For example, we can see if a newsletter message was opened and which links were possibly clicked. In this way, we can determine which links were clicked the most.

Furthermore, we can see whether certain predefined actions were carried out after opening or clicking (conversion rate). For example, we can determine if you made a purchase after clicking the newsletter.

Brevo also allows us to categorize (cluster) newsletter recipients in different ways. For instance, newsletter recipients can be categorized by age, gender, or location. This helps us tailor newsletters to specific target groups.

If you do not want analysis by Brevo, you must unsubscribe from the newsletter. We provide a link for this in each newsletter message.

For detailed information on Brevo's features, refer to the following link: https://www.brevo.com/de/newsletter-software/.

Legal Basis

Data processing is based on your consent (Article 6 (1) (a) GDPR). You can withdraw your consent at any time. The legality of the data processing operations carried out before the withdrawal remains unaffected.

Data Retention

The data you provide for the purpose of subscribing to the newsletter will be stored by us until you unsubscribe from the newsletter or until the newsletter service provider deletes it from the newsletter distribution list. Data stored for other purposes will remain unaffected.

After you unsubscribe from the newsletter distribution list, your email address may be stored in a blacklist with us or with the newsletter service provider, if necessary, to prevent future mailings. Data from the blacklist will only be used for this purpose and will not be combined with other data. This serves both your interest and our interest in complying with legal requirements when sending newsletters (legitimate interest in accordance with Article 6 (1) (f) GDPR). The storage in the blacklist is not time-limited. You can object to the storage if your interests outweigh our legitimate interest.

Further details can be found in Brevo’s privacy policy at https://www.brevo.com/de/datenschutz-uebersicht/ and https://www.brevo.com/de/legal/privacypolicy/.

Contract Processing

We have entered into a data processing agreement (DPA) for the use of the above-mentioned service. This is a legally required contract that ensures that the service processes personal data of our website visitors only according to our instructions and in compliance with the GDPR.

7. Plugins and Tools

YouTube

This website integrates videos from the YouTube website. The operator of the website is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

When you visit one of our web pages that includes YouTube content, a connection is established to YouTube’s servers. The YouTube server is then informed of which of our pages you have visited.

Furthermore, YouTube may store various cookies on your device or use similar technologies for recognition (e.g., device fingerprinting). This allows YouTube to gather information about visitors to this website. This information is used, among other things, to collect video statistics, improve user-friendliness, and prevent fraud attempts. Additionally, the collected data is processed in Google’s advertising network.

If you are logged into your YouTube account, YouTube may link your browsing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account.

The use of YouTube is in the interest of an engaging presentation of our online offers. This constitutes a legitimate interest within the meaning of Art. 6 Para. 1 lit. f DSGVO. If consent has been obtained, the processing will only be carried out based on Art. 6 Para. 1 lit. a DSGVO and § 25 Para. 1 TDDG, to the extent that consent includes the storage of cookies or access to information on the user's device (e.g., device fingerprinting) under TDDG. Consent can be revoked at any time.

For more information on how YouTube handles user data, please refer to YouTube's privacy policy at:

https://policies.google.com/privacy.

The company is certified under the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the United States that ensures compliance with European data protection standards when processing data in the U.S. Any company certified under the DPF commits to adhering to these data protection standards. For more information, please visit the provider’s website at: https://www.dataprivacyframework.gov/participant/5780.

OpenStreetMap

We use the mapping service OpenStreetMap (OSM).

We integrate the OpenStreetMap mapping material on the server of the OpenStreetMap Foundation, St John’s Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom. The United Kingdom is considered a data protection-safe third country. This means that the United Kingdom has a level of data protection that is equivalent to the data protection level in the European Union. When using the OpenStreetMap maps, a connection is established to the servers of the OpenStreetMap Foundation. As a result, your IP address and other information about your behavior on this website may be forwarded to the OSMF. OpenStreetMap may store cookies in your browser or use similar recognition technologies for this purpose.

The use of OpenStreetMap is in the interest of an appealing representation of our online offers and the easy findability of the locations we provide on the website. This constitutes a legitimate interest within the meaning of Art. 6 Para. 1 lit. f DSGVO. If consent has been obtained, the processing will only be carried out based on Art. 6 Para. 1 lit. a DSGVO and § 25 Para. 1 TDDG, to the extent that consent includes the storage of cookies or access to information on the user's device (e.g., device fingerprinting) under TDDG. Consent can be revoked at any time.

8. Audio and Video Conferences

Data Processing

For communication with our customers, we use, among other things, online conference tools. The tools we use specifically are listed below. When communicating with us via video or audio conference over the internet, your personal data will be collected and processed by us and the provider of the respective conference tool.

The conference tools collect all data that you provide or use to access the tools (email address and/or your phone number). Additionally, the conference tools process the duration of the conference, the start and end times of your participation, the number of participants, and other "contextual information" related to the communication process (metadata).

Furthermore, the tool provider processes all technical data necessary for the online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, as well as the type of connection.

If content is exchanged, uploaded, or otherwise provided within the tool, this will also be stored on the servers of the tool providers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared during the use of the service.

Please note that we do not have full control over the data processing activities of the tools used. Our possibilities are primarily determined by the company policies of the respective provider. Further information on the data processing by the conference tools can be found in the privacy statements of the tools used, which are listed below this text.

Purpose and Legal Basis

The conference tools are used to communicate with potential or existing contractual partners or to offer certain services to our customers (Article 6(1)(b) GDPR). Furthermore, the use of these tools serves to generally simplify and speed up communication with us or our company (legitimate interest within the meaning of Article 6(1)(f) GDPR). If consent has been requested, the use of the respective tools is based on that consent; consent can be revoked at any time with effect for the future.

Storage Duration

The data collected by us via the video and conference tools will be deleted from our systems as soon as you request deletion, revoke your consent for storage, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal retention periods remain unaffected.

We have no influence on the storage duration of your data that is stored by the conference tool providers for their own purposes. For details, please contact the providers of the conference tools directly.

Used Conference Tools

We use the following conference tools:

Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For details regarding data processing, please refer to Microsoft Teams' privacy statement: https://privacy.microsoft.com/de-de/privacystatement.

The company is certified under the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the United States that ensures compliance with European data protection standards in data processing activities in the US. Any company certified under the DPF commits to adhering to these data protection standards. For more information, you can visit the provider's link: https://www.dataprivacyframework.gov/participant/6474.

Data Processing Agreement

We have concluded a Data Processing Agreement (DPA) for the use of the above-mentioned service. This is a contract required under data protection law, ensuring that the personal data of our website visitors is processed by the service provider only according to our instructions and in compliance with the GDPR.

9. Our Services

Handling of Applicant Data

We offer you the opportunity to apply to us (e.g., by email, post, or via an online application form). Below, we inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data will be carried out in accordance with applicable data protection laws and all other legal regulations, and that your data will be treated with strict confidentiality.

Scope and Purpose of Data Collection

When you submit an application to us, we process your associated personal data (e.g., contact and communication details, application documents, notes from interviews, etc.) as far as necessary for the decision on the establishment of an employment relationship. The legal basis for this is § 26 BDSG under German law (preparation of an employment relationship), Article 6(1)(b) GDPR (general contract initiation), and – if you have given consent – Article 6(1)(a) GDPR. The consent can be revoked at any time. Your personal data will only be shared within our company with persons involved in the processing of your application.

If the application is successful, the data you submitted will be stored in our data processing systems for the purpose of carrying out the employment relationship based on § 26 BDSG and Article 6(1)(b) GDPR.

Data Retention Period

If we cannot offer you a position, if you decline a job offer, or if you withdraw your application, we reserve the right to retain the data you submitted for up to 6 months after the completion of the application process (rejection or withdrawal of the application) based on our legitimate interests (Article 6(1)(f) GDPR). After that, the data will be deleted and any physical application documents will be destroyed. The retention is primarily for evidentiary purposes in case of a legal dispute. If it is clear that the data will be needed after the 6-month period (e.g., due to a potential or ongoing legal dispute), deletion will only take place once the reason for further retention no longer applies.

Longer retention may also occur if you have given your consent (Article 6(1)(a) GDPR) or if legal retention obligations prevent deletion.

Inclusion in the Applicant Pool

If we do not offer you a position, there may be the possibility of including you in our applicant pool. If included, all documents and details from your application will be transferred to the applicant pool to contact you in case of suitable vacancies.

Inclusion in the applicant pool is done exclusively based on your express consent (Article 6(1)(a) GDPR). Providing consent is voluntary and has no connection to the ongoing application process. The data subject can withdraw their consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, unless there are legal retention reasons.

Data from the applicant pool will be irrevocably deleted no later than two years after consent is given.

10. Changes to this Privacy Policy

We reserve the right to adjust this privacy policy to new legal requirements or technical changes.

Status: 01.02.2025